 |
Town of Farmville, Virginia |
|
| |
|
Ú Town Council |
Home >> Town Government >> Town Council >> Meeting Minutes August 13, 2008 |
|
Ø Ward Map |
REGULAR MONTHLY MEETING OF THE FARMVILLE TOWN COUNCIL HELD ON AUGUST 13, 2008 At the regular monthly meeting of the Farmville Town Council held on August 13, 2008, there present were Mayor S.C. Newman, Jr., presiding and Council members D.E. Whitus, D.L. Hunter, S.B. Thompson, T.B. Pairet, O.S. Overton, A.D. Reid and E.I. Gordon. Also in attendance were Town Manager, Gerald Spates, Chief of Police Stuart Dunnavant, Director of Public Works, Robin Atkins, Town Treasurer, Carol Anne Seal, and Town Planner, Cindy Morris. Reverend Price opened the meeting with a prayer. On proper motion, duly seconded and carried, the regular order of business was dispensed with to hear from guests. No one present elected to address Council. ADOPTION OF AMENDED FARMVILLE 2035 TRANSPORTATION PLAN On motion by Mr. Whitus, seconded by Mr. Hunter and with a recorded vote with Council members Whitus, Hunter, Thompson, Pairet, Overton, Reid and Gordon voting “aye”, Council adopted the amended Farmville 2035 Transportation Plan, as previously presented to Town Council. The Town Manager summarized the process saying that members from the Virginia Department of Transportation presented the Plan at the July work session and that the required Public Hearing was conducted this evening. Mr. Spates introduced Mr. Rick Youngblood with the Virginia Department of Transportation. Mr. Youngblood thanked Town Council for their support and Town Planner, Cindy Morris for her assistance. Mr. Bruce Davis, Vice President of the Prince Edward Farmville Youth Association and Mr. Eddie Amos, At Large member, recognized Mr. Spates and the Town of Farmville for their support of the Youth Association. Mr. Davis said the Youth League offers softball, baseball, soccer and basketball to over 600 participants. He said the program would not be as successful as it is without the support of the Town Manager and the community. Mayor Newman thanked the Association on behalf of the Town Council for their commitment to not only the youth in our area but also to the community. Mrs. Mary Stokes addressed Town Council. Mrs. Stokes thanked the Town Council for their past support of the Prince Edward County Recreation Center and said that she will be contacting them in the future for additional assistance. Mrs. Stokes said that the Center had a summer enrollment of 115 children and informed Council members of some of the activities they provided. In closing, Mrs. Stokes said she is hopeful that the programs will be conducted in the Recreation Center next year. CLOSED MEETING MOTION On motion by Dr. Gordon, seconded by Mr. Hunter and with all Council members voting “aye”, Council went into closed meeting pursuant to legal consultation, Section 2.2-3711.A.7 of the Code of Virginia for consultation with legal counsel and briefings by staff members, consultants or attorneys, pertaining to actual or probable litigation, or legal matters between the County of Prince Edward and the Town of Farmville and other specific legal matters requiring the provision of legal advice by counsel. On motion by Dr. Gordon, seconded by Mr. Hunter and with all Council members voting “aye”, Council returned to the regular order of business. CERTIFICATION OF CLOSED MEETING WHEREAS, the Farmville Town Council has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Farmville Town Council that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Farmville Town Council hereby certified that, to the best of each member’s knowledge, only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Farmville Town Council. VOTE: 7 “AYES” MOTION: Dr. Gordon SECOND: Mr. Hunter AYES: Whitus, Hunter, Thompson, Pairet, Overton, Reid and Gordon NOES: -0- ABSENT DURING VOTE: none ABSENT DURING MEETING: none On motion by Mrs. Thompson, seconded by Mr. Dr. Gordon and with all Council members voting “aye”, the minutes of the July 9, 2008 regular Council meeting were approved, as previously presented to each Council member. On motion by Mr. Reid, seconded by Dr. Gordon and with all Council members voting “aye”, the minutes of the July 16, 2008 special called council meeting were approved, as previously presented to each Council member. On motion by Mr. Whitus, seconded by Mr. Hunter, with a recorded vote with Council members Whitus, Hunter, Thompson, Pairet, Overton, Reid and Gordon voting “aye”, Council approved the Treasurer’s Report. On motion by Mrs. Thompson, seconded by Mr. Reid and with a recorded vote with Council members Whitus, Hunter, Thompson, Pairet, Overton, Reid and Gordon voting “aye”, Council approved payment of the following bills: (BILLS PRINTED IN MINUTE BOOK) BUILDING OFFICIAL’S REPORT Members received copies of the July 2008 Building Official’s Report, for their information. UPDATE REZONING REQUEST ON BEHALF OF THE LONGWOOD REAL ESTATE FOUNDATION On motion by Mr. Reid, seconded by Mrs. Thompson and with all Council members voting “aye”, Council continued the rezoning request on behalf of the Longwood Real Estate Foundation. The Foundation has requested the property at 605 and 611 High Street and 606 Chambers Street be rezoned from R1A to R3A for the purpose of constructing an Alumni Office and Conference Center adjacent to the house at 611 High Street. Members received copies of letters from the community expressing their concerns with the rezoning request and also the minutes from the Planning Commission meeting along with copies of the joint Community/Foundation Rezoning Committee for their review. Mr. Spates said at Council’s request the Farmville Planning Commission will be reevaluating this request and will have their recommendations to Council at the September Council meeting. TOWN MANAGER’S COMMITTEE UPDATES Mr. Spates gave a verbal report on committee meetings. He said the request on behalf of Mr. Sutherland for use of the right of way at Cedar Lane that had been referred to the Property Committee has been withdrawn. In September (when all towing regulations will be finalized by the Towing Board) Town Attorney, Donald C. Blessing will be drafting a letter addressing those regulations - the letter will be sent to all towing companies doing business in the Town of Farmville. He also said the Property Committee, at the request of Council, met with representatives from the South Central Realtor Association to discuss temporary signs in the town’s right of ways. The group agreed on the following recommendations to Council: Adopt the following: 1. Require a temporary sign permit – annual permit $500.00 or monthly permit $50.00 2. Open house signs put up and taken down on day of the event 3. One directional sign on right of way – approximate size 8” x 24”/30” 4. Signs will not be permitted on median strips or nailed on sign posts or poles 5. Signs are to be placed in a way as to NOT obstruct the field of vision of drivers 6. No balloons, flags or other materials that could be distracting to drivers PROPOSED ORDINANCE RELATING TO TEMPORARY SIGNS IN RIGHT OF WAYS On motion by Dr. Gordon, seconded by Mr. Hunter and all Council members voting “aye”, Council approved advertising for a Public Hearing to be held at 6:45 pm on Wednesday, September 11, 2008 on the following proposed ordinance on temporary signs: 1. Require a temporary sign permit – annual permit $500.00 or monthly permit $50.00 2. Open house signs put up and taken down on day of the event 3. One directional sign on right of way – approximate size 8” x 24”/30” 4. Signs will not be permitted on median strips or nailed on sign posts or poles 5. Signs are to be placed in a way as to NOT obstruct the field of vision of drivers 6. No balloons, flags or other materials that could be distracting to drivers Members also agreed to follow the recommendation of the Town Manager and add this ordinance to Chapter 23 under Streets and Sidewalks. Mr. Spates presented Town Council with the recommendations of the Property Committee from a joint meeting with representatives from the South Central Realtor Association. Dr. Gordon spoke of comments made by the Town Manager at a previous Council meeting and asked if there was a possibility that the Town could lose transportation funds by allowing temporary signage on right of ways. He also expressed concerns with what he felt were lack of specifics in regards to the open house signs. Mr. Spates said as long as the Town had a policy and followed those guidelines the State would have no issues with this matter and the funds would not be in jeopardy. He continued, saying the Association would be using their generic sign and only be permitted to advertise on the day of the event. He added that the Association would be policing their members to make sure all regulations were followed. APPOINTMENT TO THE FARMVILLE PLANNING COMMISSION On motion by Mr. Whitus, seconded by Mr. Hunter and with all Council members voting “aye”, Council appointed Council member Dr. Edward I. Gordon to the Farmville Planning Commission. Dr. Gordon will be replacing Council member Overton as Council’s representative on the Commission. His term will run concurrent with his seat on Council. Council member Overton has asked to step down from the Commission. Dr. Gordon having previously been a member, expressed an interest in the position. This matter came before Council at the August 6, 2008 work session. A motion was made and carried to recommend the Circuit Court of Prince Edward appoint Council member Gordon to the Farmville Planning Commission. Mr. Spates informed members that on the recommendation of Town Council, the Circuit Court appoints members to the Farmville Board of Zoning Appeals and the Farmville Industrial Development Authority - on Council’s approval members are appointed to the Farmville Planning Commission. 2007-2008 YEAR END REPORTS Members received copies of the following 2007-2008 year end reports for their information: Narcotics Funds-State Funds, FIDA Fiscal Agents Report and the Total Long Term Debt Report. REQUEST FOR IT EQUIPMENT FOR COUNCIL CHAMBERS On motion by Mrs. Thompson, seconded by Mr. Pairet and with all Council members voting “aye”, Council referred a request for additional video monitors and IT cameras in the Council Chambers to the Property and Finance Committee for their recommendations to Council. Mr. Spates provided members with a quote of $16,760.00 from Central Virginia Communications, Inc. for additional IT equipment for the Council Chambers. He said the additional monitors and IT equipment will enable members and the audience to view materials placed on a tabletop projector. Members supported the need for the equipment but had concerns with the purchase at this time. REQUEST FOR 5K RUN/WALK On motion by Mr. Whitus, seconded by Mr. Pairet and with all Council members voting “aye”, Council approved a request on behalf of Mr. and Mrs. Eckert to hold the Shine Fall Classic 5k run/walk event on Saturday, October 18, 2008. Mr. Spates said the event was held last year and received positive community participation. He said that Mrs. Eckert has provided a map of the route, which he will forward to the Farmville Police Department and Volunteer Rescue Squad. REQUEST FOR 5K WALK On motion by Mr. Whitus, seconded by Mrs. Thompson and with all Council members voting “aye”, Council approved a request on behalf of the Wesley Foundation to hold a 5k walk on Saturday, September 27, 2008. The event is scheduled to begin at 9:00 am in front of the United Methodist Church located on High Street and terminate at approximately 11:00 am. TOWN OF FARMVILLE EMPLOYEE 2008 WINTER HOLIDAY SCHEDULE On motion by Dr. Gordon, seconded by Mr. Reid and with a recorded vote with Council members Whitus, Hunter, Thompson, Pairet, Overton, Reid and Gordon voting “aye”, Council approved the following 2008 winter holiday schedule for the Town of Farmville employees: Thanksgiving: Wednesday, November 26 – Closed Thursday, November 27 – Closed Friday, November 28 – Closed Christmas: Wednesday, December 24 – Closed Thursday, December 25 – Closed Friday, December 26 – Closed New Years: Wednesday, December 31 – Closed Thursday, January 1 – Closed Friday, January 2 – Closed EMPLOYEE RETIREMENT COMMITTEE MEETING Mr. Spates informed members that the Employee Retirement Committee (Council member Whitus, Carol Anne Seal, Wade Stimpson, Robin Atkins and Lisa Hricko) would be meeting to discuss the Town’s retirement plan. He said some employees have expressed concerns with their loss of funds in some of the accounts. WATER AND SEWER ACCOUNTS Members were furnished a list of Town water and sewer accounts that are not billed by the Town Treasurer’s Office. Members discussed those accounts where the services are being donated to the organizations and suggested that a bill be mailed to them showing the amount that the Town is donating. Dr. Gordon recommended that these accounts be reviewed and discussed at each budget session. On motion by Dr. Gordon, seconded by Mr. Reid and with all Council members voting “aye”, Council approved the minutes of the August 6, 2008 work session, as presented to each Council member. PROPERTY INSPECTOR’S REPORT Members received copies of the June and July 2008 Property Inspector’s Report. for their information. Dr. Gordon requested the report include further information on the status of citations issued. DEED OF EXCHANGE ON PARCEL OF LAND LOCATED ON SOUTH On motion by Mr. Reid, seconded by Mr. Hunter and with a recorded vote with Council members Whitus, Hunter, Thompson, Pairet, Overton, Reid and Gordon voting “aye”, Council granted Mayor Newman authorization to sign the Deed of Exchange on the parcel of land conveyed to Anne H. Nase, now Anne H. Nase Wilkins and recorded as part of Tax Map #: 23A4((23)) (5) 1A. Mr. Spates informed members that when the Town widened South Street, it was assumed that the Town also owned the above-mentioned parcel and placed parking signs on the property. It was recently brought to our attention that the parcel is owned by Mrs. Anne Nase Wilkins. AUTHORIZATION TO SIGN NECESSARY DOCUMENTS – GOLF COURSE On motion by Dr. Gordon, seconded by Mr. Hunter and with a recorded vote with Council members Whitus, Hunter, Thompson, Pairet, Overton, Reid and Gordon voting “aye”, Council authorized Sydnor C. Newman, Jr., Mayor and Gerald J. Spates, Town Manager to sign the Assumption of Lease with National City Commercial Company, LLC and all documents necessary regarding the transfer leases in reference to the purchase of the Brookleigh Country Club. ADOPT AMENDED RESOLUTION FOR THE FARMVILLE MUNICIPAL GOLF COURSE On motion by Mr. Whitus, seconded Dr. Gordon and with a recorded vote with Council members Whitus, Hunter, Thompson, Pairet, Overton, Reid and Gordon voting “aye”, Council adopted the following amended resolution: RESOLUTION BE IT RESOLVED BY THE TOWN COUNCIL FOR THE TOWN OF FARMVILLE, FARMVILLE, VIRGINIA that Joseph S. Hricko and Christopher L. Bolt are hereby appointed by Town Council to obtain an ABC license for the Town of Farmville, Virginia and are further authorized to sign whatever documentation that is necessary in order to effectuate the acquisition of the aforesaid license. This license is being entered into so that alcoholic beverages may be sold at the Farmville Municipal Golf Course. _____________________________ Sydnor C. Newman, Jr. ATTEST: _______________________________ Lisa M. Hricko, Clerk _______________________________ Date of Adoption Mr. Spates explained that the previous resolution named the golf course as Brookleigh Country Club. In order for the Town’s ABC license to be correct the resolution needs to be amended to read Farmville Municipal Golf Course. REQUEST AUTHORIZATION TO HOLD PUBLIC HEARING ON INCREASING THE TOWN’S LINE OF CREDIT On motion by Mr. Whitus, seconded by Dr. Gordon and with all Council members voting “aye”, Council authorized advertisement for a Public Hearing on increasing the Town’s line of credit from $1,000,000,000 to $3,000,000,000. Mr. Spates gave a verbal update on the Town’s finances along with the current and projected projects. REQUEST AUTHORIZATION TO SIGN THE TEAMING AGREEMENT BETWEEN THE TOWN OF FARMVILLE , VIRGINIA AND IMMIGRATION CENTERS OF AMERICA-FARMVILLE, LLC AND THE JUSTIFICATION AND APPROVAL FOR AWARD TO IMMIGRATION CENTERS OF AMERICA-FARMVILLE, LLC OF CONTRACT TO PROVIDE ICE DETAINEE SERVICES ON EMERGENCY BASIS On motion by Mr. Reid, seconded by Mrs. Thompson and with a recorded vote with Council members Whitus, Hunter, Thompson, Pairet, Overton, Reid and Gordon voting “aye”, Council authorized Mayor Sydnor C. Newman, Jr. to sign the Teaming Agreement between Town of Farmville, Virginia and Immigration Centers of American-Farmville, LLC and the Justification and Approval for award to Immigration Centers of America-Farmville, LLC of contract to provide ICE detainee services on emergency basis. The Town Manager had previously mentioned that these documents been reviewed by Town Attorney, Donald C. Blessing and found to be in order. RENTAL OF TOWN PROPERTY On motion by Dr. Gordon, seconded by Mr. Whitus and with a recorded vote with Council members Whitus, Hunter, Thompson, Pairet, Overton, Reid and Gordon voting “aye”, Council approved establishing the following guidelines for rental of Town property: The train station rental fee will be $350.00 with no exceptions. The facility will not be permitted to be used for meetings. The South Street Conference rental fee will be $100.00. The facility will only be used for meetings. The Wilck’s Lake Island rental fee will be $150.00. No fees will be waived on any of the properties except for an event hosted by the Town of Farmville. There are no exceptions to this rule – that includes State agencies, religious organizations and non-profit, etc. Those organizations having already completed the application process will be grandfathered in. VERBAL UPDATE Mr. Spates gave a power point presentation highlighting the progress of current town projects. There being no other business the meeting was adjourned at 8:09 pm. APPROVED: ATTEST: _____________________________ _____________________________ Mayor S.C. Newman, Jr. Lisa M. Hricko, Clerk |
|
Town of Farmville, 116 North Main Street, Farmville, VA 23901 Telephone: 434.392.5686 |
|
